JOB DESCRIPTION

Location 

• UK
• Malta

Summary of Position

We are seeking a highly organised and detail-organised and detail-oriented Safety Coordinator to support our safety and flight data monitoring functions within a dynamic business jet operation. This role plays a key part in ensuring regulatory compliance, effective risk management, and continuous improvement in safety performance.

Key Responsibilities / Duties and Accountabilities 

• Coordinate and follow up on internal occurrence and accident investigations, ensuring timely closure and documentation 
• Support safety reporting processes, including trend analysis and the preparation of safety performance indicators
• Manage and maintain safety databases, ensuring accurate data input, monitoring, and evaluation 
• Facilitate hazard identification and risk assessments across operational departments 
• Assist the Nominated Person Safety in liaising with regulatory authorities, auditors, and third-party providers 
• Organise and support safety meetings, including scheduling, preparing materials, and minute-taking 
• Provide administrative and project support for safety initiatives and continuous improvement activities 
• Deliver training on safety software systems and support ERP (Emergency Response Plan) training and exercises
• Manage Flight Data Monitoring (FDM) processes using Aero bytes, including data download, replay, analysis, onboarding, audits and reporting 
• Maintain safety documentation, including FDM procedures, relevant sections of the Operations Manual, and internal safety communications such as newsletters 
• Participate in external safety seminars and review service contracts relevant to safety operations 
• Conduct assessments of aviation security threats and risks, supporting the organisation’s security management system. 

JOB REQUIREMENTS

Essential Requirements 



• Previous office experience and working as a team preferred 
• Experience in Aviation safety 
• Familiarity with UK CAA / EASA Regulations 
• Experience with safety reporting tools and FDM platforms (e.g. Aero bytes) is highly desirable
• Computer literate, proficient in use of Microsoft packages including, Word, Excel, Outlook and SharePoint.
• Personable, polite, well organised, good communication skills, passion for Aviation